Notes in the car, receipts in a pocket, photos in the gallery month-end becomes a chase. Better to catch every expense when it happens.
What gets lost
Without quick logging it is hard to know if a budget line is over, pay a vendor on time, or show the client where the money went.
A method that works on site
- Photograph a receipt or note the amount in chat right after the purchase
- Assign it to the project and budget line
- Once a week, check what is left in each line
When the budget is current, you can decide on site not only after the spreadsheet.