The problem with site receipts is not only that they get lost. When a receipt is not linked to the right job, it is hard to know the real material cost, who was paid, and what is already in the budget.
Three places a receipt disappears
- The receipt stays in a pocket or van until month-end
- The photo stays on the phone without a project name
- The invoice arrives in email but never reaches the expense list
The simple fix is to record the expense when you buy and save the photo with the project. If the amount or VAT status is unclear, stop and check before adding it to the budget.
A short end-of-day check
Before leaving the site, review today’s purchases: material, tool, delivery, or subcontractor. Every line needs a project, supplier, amount, and receipt photo when available.
The numbers stay useful: you know what was paid, what is still coming, and where the budget is starting to run over.